Starting July 20, all student registration in Madison County will go through the central office — not the school campuses.
The school system has switched student information systems — scraping SASSY in favor of Infinite Campus — prompting the registration change.
“Like any change, it’s going to be more difficult and a bit more work in the beginning,” Madison County Schools superintendent Mitch McGhee said.
The last day for traditional registration at the individual school sites is June 18. The central office is closed from June 19 to July 19.
Under Infinite Campus, students are registered by household, not individually, creating the need for a single registration site.
“In order for it to work smoothly, you need to have central registration,” McGhee said. “You need to have one place.”
A number of surrounding school systems have adopted Infinite Campus and moved to centralized registration.
“Everybody we talked to that’s on infinite campus said, ‘Man, you got to do central registration or it causes you a lot of headaches,,” McGhee said.
Parents still must to go to individual school sites for some things, like obtaining schedules.
NOTE FROM SCHOOL SYSTEM ON REGISTRATION
Centralized registration starts July 20 at the Madison County Board of Education Office at 800 Madison Street in Danielsville.
The central office is closed from June 19 to July 19.
Anything related to registration will be conducted at the central office, including enrollment or re-enrollment of a child, submitting a change of address or transferring a child from one elementary school in the system to another.
Registration requires the following documents:
•a completed enrollment form.
•proof of residence (chose one of four: utility bill with service address and landline telephone number; lease or purchase agreement for property in Madison County; proof of homeowners’ insurance; or a notarized residence affidavit).
•current photo ID of registering parent/guardian.
•social security card.
•permission waiver for social security number use.
•current immunization record (Georgia Form 3231).
•custody papers if applicable.
•authorization to release records (faxed to previous school).
•student language form.
•free/reduced lunch application.
•network user agreement.
These additional items are required for students grades 6-12.
•withdrawal from previous school.
•previous school transcripts or report cards.
•previous discipline transcripts or report cards.
A kindergarten questionnaire is required for kindergarten registration.
“These documents are required, and you will not be allowed to register without them,” school system leaders say.
Forms for enrollment, permission for use of social security numbers, authorization to release records, migrants, student language, free and reduced lunch applications, network user agreements and kindergarten questionnaire can be accessed at www.madison.k12.ga.us after June 1.
Central office registration hours from July 20 to Aug. 14 are 8:30 a.m. to 11:30 a.m. and 1 p.m. to 4 p.m. Hours are extended to 7 p.m. on July 28, Aug. 4 and Aug. 6. Early morning registration, starting at 7:30 a.m., is available Aug. 6-7 and Aug. 10.
Madison County Resident
05/25/09 at 09:25 PM
My son was in 6th grade last school year at Madison County Middle school. Does this mean we will have to go to the Board of Education office to register him for the 7th grade?
It was talking about if your going to transfer from one school to another or you move and need a change of address?